Case Studies

Outcomes, not effort.

Every captive team is measured on the metrics that matter to your business — not hours billed.

60+
SaaS companies served
$240M+
Client ARR supported
1,200+
Captive seats live
91%
Annual retention
Fintech · Series B
Northwind Pay
From 3 vendors to one captive engineering org.
Problem
Splintered delivery across three outsourcing vendors with overlapping work, duplicate bugs, and a velocity ceiling blocking their PCI-scope rewrite.
Solution
20-person captive engineering pod (backend, platform, QA, EM) embedded into their GitHub org and on-call rotation. Absorbed knowledge, phased out vendors over 90 days.
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Results
+182%
Engineering throughput (PR / engineer / week)
+54%
P1 incidents reduced in first 6 months
$2.1M
Annualized cost savings vs. prior vendors
DevTools · Series C
Lumenly
Customer success built for 24/7 developer audiences.
Problem
Developer-first product with global usage but support limited to US business hours. Tickets piling overnight, NPS sitting at 38.
Solution
12-person CS pod — support engineers (L1–L3), CSMs and an ops analyst covering follow-the-sun. Wired into Zendesk, Linear and PagerDuty.
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Results
−41%
Cost per resolved ticket
+24 pts
NPS increase (38 → 62)
<8 min
Median first response, 24/7
Healthcare AI
Helia Health
RAG copilot in production in 8 weeks.
Problem
Clinical SaaS with 4M+ documents needed a RAG copilot. Internal team had no LLM ops experience and needed HIPAA alignment from day one.
Solution
6-person GenAI pod — LLM engineers, MLOps, AI eval specialist. Built retrieval pipeline, eval harness, observability, and BAA-aligned architecture.
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Results
8 wk
Pilot to production
94%
Eval pass rate at launch
−72%
LLM cost vs. naive baseline
B2B SaaS · Series A
Parallax SaaS
Closing the books in 5 days, every month.
Problem
Founder-led finance hitting scale limits — 14-day close, manual rev-rec, audit findings on documentation.
Solution
5-person finance pod — controller, senior accountant, AR/AP and rev-ops analyst running NetSuite, Stripe, and Maxio with documented SOPs.
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Results
5 days
Month-end close (down from 14)
−38%
DSO reduction
0
Audit findings two years running
"

We replaced three vendors with one captive pod. Throughput went up 182%, churn went to zero.

VP Engineering · Series B Fintech SaaS
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